CheckMark, Inc. among the Top 10 Payroll Software Companies in USA



Fort Collins, Colorado – HR Tech Outlook a premium pro-HR magazine has recognized CheckMark Payroll Software as one among the Top 10 in USA for small and medium size businesses. CheckMark Payroll was chosen based on its comprehensive functionality, cost effectiveness, and scalability.

Speaking on the occasion Director of Sales and Marketing, Mr. Syed Abdul Hakeem said, “These are very exciting times for us. Not only that we are observing a growing trend of startups and small businesses that enliven the market and challenge us to reach out but also our recognition as a dependable name when it comes to Payroll Software and Solutions.  It keeps us strategically focused and hungry for more”. “We are a Small Business ourselves and understand Small Business needs, Payroll Processing and Automation is in our DNA,” added Mr. Hakeem.

Payroll has become complex and the penalties can be severe if not processed correctly. Technology helps perform the payroll tasks more effortlessly. CheckMark offers cost-effective payroll software solutions to companies in the small and medium segment. We have been a leader in this segment since 1984, serving a customer base that runs in thousands across the Windows and Mac platforms.

CheckMark Payroll can be used as a stand-alone program, or it can be integrated with most popular accounting systems, including CheckMark’s own MultiLedger™ Accounting System to provide seamless transfer of valuable data. Some of the software’s features include Direct Deposits, MICR encoding blank check stock, ability to handle unlimited companies and unlimited employees. The software will calculate Federal and State tax withholding tables and printable IRS forms are included, and there is no monthly fee.

CheckMark’s product line includes Payroll Software, MultiLedger™ Integrated Accounting Software, 1099 Software and the new 1095 Software related to the Affordable Care Act (ACA). CheckMark also has a wide array of services offerings for Payroll, Accounting, HR and Time Keeping Solutions. CheckMark is currently, partnering with Microsoft Corporation in developing a Cloud Environment and reshaping their products to make them functional in this environment. Through this collaborative effort, CheckMark will facilitate customers in accessing applications using multiple devices to complete their work easily and more securely. CheckMark has plans to incorporate new features, and modules, in their product line and build an ERP System geared towards the Small and Medium size businesses.

3rd Quarter Newsletter 2015

3rd Quarter NewsLetter -CheckMark Inc

A Word from Our CEO:

July 2015

Dear Customers,
Wow, how quickly time goes by! We are over halfway through 2015 and there is a lot happening at CheckMark. We are diligently working on enhancements of our flagship products, Payroll, MultiLedger, and 1099 for 2016.  We are also working on the development of a new 1095 reporting software application, which is due for release later this year.  This new application will help you with all your reporting needs with the Affordable Healthcare Act (ACA).  We will provide you with more information on this soon.

As always, we are watching what new legislation and changes are being proposed so we can incorporate them as soon as they are passed.

You may be hearing a lot about software in the “Cloud”.  We have been researching this for some time and have decided that the cloud technologies have finally become mature and secure for our use. CheckMark is partnering with Microsoft to build a version of our software applications in this environment. The cloud environment will allow the applications to be securely used from desktops and laptops, as well as mobile devices like iPads and Tablets from any location where an internet connection is available.

We will of course, continue to enhance and provide our current desktop applications. In fact, we are exploring ideas on how we can incorporate and leverage the cloud technologies for the desktop applications. Watch for some new features being offered soon.

We will continue to do what we do best – developing state-of-the-art software products and services that provide value to our small & midsize business customers across the US and Canada.

Thank you and best regards,

Mohammed Ghani
President and CEO


Now is a good time to switch accounting software
If you are not using MultiLedger yet, mid-year is an easy time to switch accounting packages. MultiLedger can handle your small business bookkeeping, invoicing, payables, track inventory, job cost, monitor cash flow, get up-to-the-minute reports, and much more in one sleek package. Check out our free demo and see for yourself!

Payroll Support Tip

New sick pay law implemented by California – 07/01/2015
The new Sick Pay law establishes a minimum requirement, but an employer can provide sick leave through its own plan or establish different plans for different categories of workers. However, each plan must satisfy the accrual, carryover and use requirements of the law or put the full amount of leave into your leave bank at the beginning of each year in accordance with the PTO policy. Read More

How to Close Your MultiLedger Year & Make a Backup

July 1 is the start of the close year for most users. If you have 30 months open it may be time to close the year. When you close the year it will close the first 12 months and open 12 more. The instructions on closing your year can be found in the Help menu of the program, in the MultiLedger Manual; Chapter 10 “Closing the Year”.

Please make backups before closing your year. You should be doing this as often as you are willing to re-enter your information, at least weekly, if not daily. Go to the file menu of the program to “Backup Company”. We do not support any other backups other than our own. Even if you have your own system backing up your hard drive you need to use our backup system. The other backup systems do not always work correctly and we often see people lose years of information because they are not using our backup function in the program. It is best to save your backups off of your computer’s hard drive in case the computer crashes. We recommend saving to a server or a flash drive.


HR Support Center is a great resource for many of your HR needs. Access to this website allows you to look up recent and old laws regarding HR processes for both Federal and State. You also have access to HR templates for employee handbooks and other HR correspondences. This is a great solution to help you understand and manage your HR compliance and employee relations questions. The HR On-demand option allows you to directly ask HR-pros for help in looking over documentation or specific questions on how to deal with certain situations.


Swipeclock is a great way to automate the time keeping aspect of your business and help streamline your payroll process. You can minimize human error, eliminate paper, have employees clock-in via time clocks, web or even mobile phones. Swipeclock offers real time reporting, scheduling, time accruals, and many other features. You can easily import the hours from Swipeclock into CheckMark Payroll. This program is easy to set up and use. All you need to do is plug in and sign on, there’s no programming needed.

For more details or to order this or any of our other products and services, please give us a call at 1-800-444-9922 / 1-970-225-0522.

2nd Quarter Newsletter 2015

      2nd Quarter Newsletter 2015

A Word from Our CEO                                                                             

March 2015

Thanks to all of you, our valued customers, CheckMark is now in its 31st year in business.  In the computer software industry, this is a very long time and a lot has changed since our humble inception in 1984. We have certainly grown in size and gained a lot of experience; however, our values have remained the same.  Working with our many small and medium size business customers to ensure that we provide high quality and efficient software products & services is still and will remain our primary focus.

As we grow, we are hiring new staff members to join our talented team, which will allow us to offer more and state-of-the-art products and services to our current and prospective clients. We are increasing our social media presence to establish a better relationship with our clients and community, as well as to network and develop key relationships with IT professionals around the globe. We are broadening our recruitment methods to reach a larger audience of prospective employees with all types of educational and technical backgrounds.

We hope that our hard work pays off and we develop and maintain a positive reputation in the business and software products world. We will continue to provide products and services that help and provide value to small & midsize business. We will live up to our high company standards and with your support have another prosperous and positive year.

Your feedback and input is essential to us – we want to keep building products and services that meet your expectations and needs.
Thank you.

Best regards,

Mohammed Ghani

President and CEO.

HR SUPPORT CENTER HR Support Center is a great help for many of your HR needs. Access to this website allows you to look up recent and old laws regarding HR processes for both Federal and State. You also have access to HR templates for employee handbooks and other HR correspondences. The HR On-demand option allows you to directly ask HR-pros for help looking over documentation or specific questions on how to deal with certain instances
SWIPECLOCKSwipeclock is a great way to automate the time keeping portion of your business and help streamline your payroll process. You can minimize human error, eliminate paper, have employees clock-in via time clocks, web or even mobile phones. Swipeclock offers real time reporting, scheduling, time accruals, and many other features. This is an easy to set up program. All you need to do is plug in and sign on, there’s no programming needed.For more details or to order this service please give us a call at 1-800-444-9922.

Tips from the Support Department

If you’re having problems printing your 1st Quarter 941, please see the tips below:
Make sure you have downloaded and installed the latest 15.0.7 patch of Payroll from our website
  • Make sure you have downloaded and installed the latest version of Adobe Reader from Adobe’s website and have it set as the default reader (this is a free download)
  • If you’re on windows, in a network environment and are using Adobe Reader 11, you need to check your Preferences in Adobe Reader. Choose Edit/Preferences and select “Security (Enhanced)”, then UNCHECK the “Enable Protected Mode at Start up.” You may need to quit out of Adobe and Payroll and reopen them to have the change take effect.
  • If you’re on Mac and are getting a page of text instead of the form, it means you don’t have Adobe Reader set as the default and it’s coming up in Preview. You need to make sure you install the most recent version of Adobe Reader and set it as the default reader.
  • If you need to print Schedule B of your 941 form & it’s not coming up, make sure you have selected Box 16 on the pop-up window to indicate you are a Semi-weekly depositor and need to print Schedule B.
For other tips on the 941, please go to the Knowledge Base on our website, select Payroll in the Products and enter 941 in the search text. This will bring up several articles that may address any problems you’re having.
If you don’t find your solution in the Knowledge Base, please call support at 970-225-0387 or submit a support request online on our website
Did you know that CheckMark publishes articles that are relevant to Small Businesses on a periodic basis?Some of our noteworthy titles include:

  1. Health Insurance Marketplace is Open- What Now?
  2. How do you Feel About Your Business’s Future?
  3. Pros and Cons of Payroll Software versus Services
  4. Business Strategy From the Inside Out
  5. 10 Signs You Should Invest In Payroll Service

To make sure you get these articles, please sign-up here



CheckMark – Product News


2015 CheckMark Payroll, MultiLedger and 1099 Software Feedback

We hope you are enjoying the robust new features of the new software programs this year. Our CheckMark Payroll Software in particular enjoyed a healthy boost of features based on your feedback. MultiLedger and 1099 Software weren’t far behind. Please let us know your thoughts on these new features and what you’d like to see for 2015.

 Online HR TrialHR compliance is an often forgotten area in business, however if you aren’t up-to-date, then things can get ugly. The Online HR Support Center can serve as a virtual HR department, or if you already have something or someone in place, it can be an excellent resource. This handy tool is filled with all sorts of great resources including:

  • Policy Library: Library of standard business policies.
  • State and Federal Laws: Written in easy to understand terms.
  • HR Forms: Library of business, state and federal forms.
  • 3-Minute HR Audit: Assess the effectiveness of your HR functions.
  • eAlerts: Instant notification for important law updates.
  • HR Checklists: Checklists to help organize business tasks.
  • And much more!

Want to try it out? Request a demo! If you decide to purchase, this handy resource is just $60/year!

Tips from the Support Team

Top Questions of the Quarter

How do I comply with the new Reporting of Employer Sponsored Health Care on my W2s?

Check out what to do here.

How do I file my W-2s electronically?

Before you can send the file you create in Payroll, you need to go to the Social Security Administration website and get registered to file electronically:

After you register, it takes 5-7 days for the SSA to send you your USER ID # you’ll need to file. Once that is received, you can setup payroll to create the file.

In Payroll:
• Click on W-2 & W-3 Statements under Reports
• Select the EFW2 File radio button and make sure “Federal” is in the drop down list
• Click on the EFW2/W3 Setup button & fill in the fields on this window. The User ID, is the number you receive from the SSA after registering. The WFID is not filled in unless this is a resubmission.

Once this screen is complete, click OK. Next, click on the “Text File” button at the top left of the window and save this file to a location where you can easily find it. Leave the name of the file as W2Report.txt. Once this is done, you can login on the and follow the SSA instructions to submit the file.

1st Quarter 2015 Newsletter

A Word from our CEO

We hope your holiday season and New Year was filled with countless moments of laughter and joy (and business success!). Now is the time many begin again to focus on their business by preparing for growth for 2015 along with preparing for the upcoming tax season. With this year’s program updates, our Payroll and 1099 Software were able to take into consideration many of your requests for ease-of-use and additional functionality. With our enhanced software development team, we look to further develop some of those long-standing software requests for a bigger and brighter future with CheckMark, Inc.

As always, if you are looking to change things up for your business, our Payroll Services is becoming quite a popular option for those looking for a less hands-on option.

If you have any feedback, positive or negative, or suggestions for the future, please do send them our way. Even if we are unable to implement them in the next year’s version, we do take them into account for the short, medium and long term of our product planning.

Best regards.

Mohammed Ghani
President and CEO

How to Easily Run W-2s and W-3s

The Holiday season has arrived! For many businesses this is a very busy time of year. After the busy holiday season comes every’e favorite: tax season (sarcasm). Dealing with your businesses taxes is unavoidable but running your W-2s and W-3s does NOT have to take up much of your time at all. Whether you want to use preprinted forms, use a blank form method, or e-file your W-2s, follow our straightforward guide on how to run your W-2s and which forms you should order now to make your January a little less stressful.

Guide: Processing W-2s & W-3s

Health Insurance Marketplace is Open- What Now?

The Health Insurance Marketplace (aka State Health Exchanges) opened November 15th for individuals to enroll in non-employer sponsored plans for 2015. Why might a small business care about this date?

Ease of signing up for a SHOP plan- small businesses wanting to purchase plans for their employees on the exchange can sign up any month, but in order to qualify, 70% or more of employees have to sign up. If you can’t meet that 70% threshold, than you flat-out don’t qualify. However, November 15th marks a one month window where you can enroll in a SHOP plan with less than 70% of full-time employees partaking. During this window is definitely a prime-time to investigate if you are considering a group health plan this next year and aren’t sure if you’ll meet the 70% sign up rate.

Online SHOP enrollment launch (finally!)- last year due to difficulties, the online portion of SHOP wasn’t launched, but it finally has! Forget the paper form headache from last year and browse the online exchange with much more ease. Check out what’s available in your state!

If you are ready to enhance your current HR set up, consider CheckMark’s Online HR Support Center to boost your current HR department with extra resources and stay up-to-date on ever changing regulations.




How to Prepare for the Holiday Season with CheckMark

It seems like the holiday season comes out of nowhere and for many businesses, it is also the busiest time of year. With year end, we all know tax season is looming. We have been getting some common questions with how CheckMark Payroll works with year end now that each year is a separate application.

With your 2014 Payroll, you should have already downloaded your patch containing W-2s and W-3s. Once the IRS releases the 940 Form, we’ll have another patch come out for that to update you 2014 Payroll. So, in short, keep using that 2014 like usual and use it to process your year-end forms.

The 2015 Payroll is available currently for purchase. What are the advantages of purchasing now? While it’s not critical to purchase and download now, you can take comfort that if you get in a pickle, it’ll be quicker for tech support to get you the help you need and you can focus on enjoying the holiday season instead of stressing over payroll. Once you are ready to run that first payroll in 2015, when you open the 2015 Payroll, it’ll ask if you’d like to bring over the company data. Once you bring that over, you’ll be good to go for 2015. A Basic Tech Support plan (up to 30 minutes) is included with your update.

MultiLedger 7.7 contains the 2014 1099-MISC, so if you are needing that, you’ll want to be sure to get that updated. A Basic Tech Support plan (up to 30 minutes) is included with your update.

2014 1099 Software is pretty explanatory- it contains the 2014 forms. The ones included are 1099-MISC, -INT, -DIV, -S, & -R. If you are wanting to e-file for the first time, make sure you request your IRS Transmittal Code well in advance! It can take awhile. Save yourself the headache and apply early. Tech support is included with CheckMark 1099 Software for free.

As the year-end closes, support gets more and more backed up. Our team is committed to taking the time to take care of each and every individual, and we promise it’ll be worth the wait. The quickest way to get tech support is to request it online here. You’ll pop directly into the queue and they’ll get back to you as quickly as possible! We hope that this helps clear up any of those basic questions…with updates only happening annually, it’s easy to forget!

How to Save Time on Your 1099s This Year

Running 1099s for the tax season is very costly for many businesses both in time and money. At CheckMark, we have a very slick and fast 1099 Software that runs UNLIMITED companies and recipients. Many software and service options charge you per 1099 run, which can really add up, in contrast, we like to keep things simple around here. CheckMark 1099 Software can handle 1099 -MISC, -INT, -DIV, -S & -R forms, with the print version running only $69 and the e-file version running $139 (also can print!).

The simple interface of the main screen allows you to toggle between companies, recipients, and 1099 types with the speed of a cheetah.

It takes seconds to import your data, and minutes to be ready to print or e-file. No more headaches or hassle. Treat yourself this tax season. Check out the free demo today, or order the print version or e-file version and download in minutes.

 Screens look similar to the 1099 forms for ease of use.