2nd Quarter Newsletter 2015

      2nd Quarter Newsletter 2015

A Word from Our CEO                                                                             

March 2015

Thanks to all of you, our valued customers, CheckMark is now in its 31st year in business.  In the computer software industry, this is a very long time and a lot has changed since our humble inception in 1984. We have certainly grown in size and gained a lot of experience; however, our values have remained the same.  Working with our many small and medium size business customers to ensure that we provide high quality and efficient software products & services is still and will remain our primary focus.

As we grow, we are hiring new staff members to join our talented team, which will allow us to offer more and state-of-the-art products and services to our current and prospective clients. We are increasing our social media presence to establish a better relationship with our clients and community, as well as to network and develop key relationships with IT professionals around the globe. We are broadening our recruitment methods to reach a larger audience of prospective employees with all types of educational and technical backgrounds.

We hope that our hard work pays off and we develop and maintain a positive reputation in the business and software products world. We will continue to provide products and services that help and provide value to small & midsize business. We will live up to our high company standards and with your support have another prosperous and positive year.

Your feedback and input is essential to us – we want to keep building products and services that meet your expectations and needs.
Thank you.

Best regards,

Mohammed Ghani

President and CEO.

HR SUPPORT CENTER HR Support Center is a great help for many of your HR needs. Access to this website allows you to look up recent and old laws regarding HR processes for both Federal and State. You also have access to HR templates for employee handbooks and other HR correspondences. The HR On-demand option allows you to directly ask HR-pros for help looking over documentation or specific questions on how to deal with certain instances
SWIPECLOCKSwipeclock is a great way to automate the time keeping portion of your business and help streamline your payroll process. You can minimize human error, eliminate paper, have employees clock-in via time clocks, web or even mobile phones. Swipeclock offers real time reporting, scheduling, time accruals, and many other features. This is an easy to set up program. All you need to do is plug in and sign on, there’s no programming needed.For more details or to order this service please give us a call at 1-800-444-9922.

Tips from the Support Department

If you’re having problems printing your 1st Quarter 941, please see the tips below:
Make sure you have downloaded and installed the latest 15.0.7 patch of Payroll from our website http://www.checkmark.com/downloads.php#payroll.
  • Make sure you have downloaded and installed the latest version of Adobe Reader from Adobe’s website and have it set as the default reader (this is a free download) https://get.adobe.com/reader/.
  • If you’re on windows, in a network environment and are using Adobe Reader 11, you need to check your Preferences in Adobe Reader. Choose Edit/Preferences and select “Security (Enhanced)”, then UNCHECK the “Enable Protected Mode at Start up.” You may need to quit out of Adobe and Payroll and reopen them to have the change take effect.
  • If you’re on Mac and are getting a page of text instead of the form, it means you don’t have Adobe Reader set as the default and it’s coming up in Preview. You need to make sure you install the most recent version of Adobe Reader and set it as the default reader.
  • If you need to print Schedule B of your 941 form & it’s not coming up, make sure you have selected Box 16 on the pop-up window to indicate you are a Semi-weekly depositor and need to print Schedule B.
For other tips on the 941, please go to the Knowledge Base on our website http://www.checkmark.com/knowledgebase.php, select Payroll in the Products and enter 941 in the search text. This will bring up several articles that may address any problems you’re having.
If you don’t find your solution in the Knowledge Base, please call support at 970-225-0387 or submit a support request online on our website http://www.checkmark.com/login.php.
Did you know that CheckMark publishes articles that are relevant to Small Businesses on a periodic basis?Some of our noteworthy titles include:

  1. Health Insurance Marketplace is Open- What Now?
  2. How do you Feel About Your Business’s Future?
  3. Pros and Cons of Payroll Software versus Services
  4. Business Strategy From the Inside Out
  5. 10 Signs You Should Invest In Payroll Service

To make sure you get these articles, please sign-up here



CheckMark – Product News


2015 CheckMark Payroll, MultiLedger and 1099 Software Feedback

We hope you are enjoying the robust new features of the new software programs this year. Our CheckMark Payroll Software in particular enjoyed a healthy boost of features based on your feedback. MultiLedger and 1099 Software weren’t far behind. Please let us know your thoughts on these new features and what you’d like to see for 2015.

 Online HR TrialHR compliance is an often forgotten area in business, however if you aren’t up-to-date, then things can get ugly. The Online HR Support Center can serve as a virtual HR department, or if you already have something or someone in place, it can be an excellent resource. This handy tool is filled with all sorts of great resources including:

  • Policy Library: Library of standard business policies.
  • State and Federal Laws: Written in easy to understand terms.
  • HR Forms: Library of business, state and federal forms.
  • 3-Minute HR Audit: Assess the effectiveness of your HR functions.
  • eAlerts: Instant notification for important law updates.
  • HR Checklists: Checklists to help organize business tasks.
  • And much more!

Want to try it out? Request a demo! If you decide to purchase, this handy resource is just $60/year!

Tips from the Support Team

Top Questions of the Quarter

How do I comply with the new Reporting of Employer Sponsored Health Care on my W2s?

Check out what to do here.

How do I file my W-2s electronically?

Before you can send the file you create in Payroll, you need to go to the Social Security Administration website and get registered to file electronically: http://www.ssa.gov/employer/

After you register, it takes 5-7 days for the SSA to send you your USER ID # you’ll need to file. Once that is received, you can setup payroll to create the file.

In Payroll:
• Click on W-2 & W-3 Statements under Reports
• Select the EFW2 File radio button and make sure “Federal” is in the drop down list
• Click on the EFW2/W3 Setup button & fill in the fields on this window. The User ID, is the number you receive from the SSA after registering. The WFID is not filled in unless this is a resubmission.

Once this screen is complete, click OK. Next, click on the “Text File” button at the top left of the window and save this file to a location where you can easily find it. Leave the name of the file as W2Report.txt. Once this is done, you can login on the http://www.ssa.gov/employer/ and follow the SSA instructions to submit the file.

1st Quarter 2015 Newsletter

A Word from our CEO

We hope your holiday season and New Year was filled with countless moments of laughter and joy (and business success!). Now is the time many begin again to focus on their business by preparing for growth for 2015 along with preparing for the upcoming tax season. With this year’s program updates, our Payroll and 1099 Software were able to take into consideration many of your requests for ease-of-use and additional functionality. With our enhanced software development team, we look to further develop some of those long-standing software requests for a bigger and brighter future with CheckMark, Inc.

As always, if you are looking to change things up for your business, our Payroll Services is becoming quite a popular option for those looking for a less hands-on option.

If you have any feedback, positive or negative, or suggestions for the future, please do send them our way. Even if we are unable to implement them in the next year’s version, we do take them into account for the short, medium and long term of our product planning.

Best regards.

Mohammed Ghani
President and CEO

How to Easily Run W-2s and W-3s

The Holiday season has arrived! For many businesses this is a very busy time of year. After the busy holiday season comes every’e favorite: tax season (sarcasm). Dealing with your businesses taxes is unavoidable but running your W-2s and W-3s does NOT have to take up much of your time at all. Whether you want to use preprinted forms, use a blank form method, or e-file your W-2s, follow our straightforward guide on how to run your W-2s and which forms you should order now to make your January a little less stressful.

Guide: Processing W-2s & W-3s

Health Insurance Marketplace is Open- What Now?

The Health Insurance Marketplace (aka State Health Exchanges) opened November 15th for individuals to enroll in non-employer sponsored plans for 2015. Why might a small business care about this date?

Ease of signing up for a SHOP plan- small businesses wanting to purchase plans for their employees on the exchange can sign up any month, but in order to qualify, 70% or more of employees have to sign up. If you can’t meet that 70% threshold, than you flat-out don’t qualify. However, November 15th marks a one month window where you can enroll in a SHOP plan with less than 70% of full-time employees partaking. During this window is definitely a prime-time to investigate if you are considering a group health plan this next year and aren’t sure if you’ll meet the 70% sign up rate.

Online SHOP enrollment launch (finally!)- last year due to difficulties, the online portion of SHOP wasn’t launched, but it finally has! Forget the paper form headache from last year and browse the online exchange with much more ease. Check out what’s available in your state!

If you are ready to enhance your current HR set up, consider CheckMark’s Online HR Support Center to boost your current HR department with extra resources and stay up-to-date on ever changing regulations.




How to Prepare for the Holiday Season with CheckMark

It seems like the holiday season comes out of nowhere and for many businesses, it is also the busiest time of year. With year end, we all know tax season is looming. We have been getting some common questions with how CheckMark Payroll works with year end now that each year is a separate application.

With your 2014 Payroll, you should have already downloaded your patch containing W-2s and W-3s. Once the IRS releases the 940 Form, we’ll have another patch come out for that to update you 2014 Payroll. So, in short, keep using that 2014 like usual and use it to process your year-end forms.

The 2015 Payroll is available currently for purchase. What are the advantages of purchasing now? While it’s not critical to purchase and download now, you can take comfort that if you get in a pickle, it’ll be quicker for tech support to get you the help you need and you can focus on enjoying the holiday season instead of stressing over payroll. Once you are ready to run that first payroll in 2015, when you open the 2015 Payroll, it’ll ask if you’d like to bring over the company data. Once you bring that over, you’ll be good to go for 2015. A Basic Tech Support plan (up to 30 minutes) is included with your update.

MultiLedger 7.7 contains the 2014 1099-MISC, so if you are needing that, you’ll want to be sure to get that updated. A Basic Tech Support plan (up to 30 minutes) is included with your update.

2014 1099 Software is pretty explanatory- it contains the 2014 forms. The ones included are 1099-MISC, -INT, -DIV, -S, & -R. If you are wanting to e-file for the first time, make sure you request your IRS Transmittal Code well in advance! It can take awhile. Save yourself the headache and apply early. Tech support is included with CheckMark 1099 Software for free.

As the year-end closes, support gets more and more backed up. Our team is committed to taking the time to take care of each and every individual, and we promise it’ll be worth the wait. The quickest way to get tech support is to request it online here. You’ll pop directly into the queue and they’ll get back to you as quickly as possible! We hope that this helps clear up any of those basic questions…with updates only happening annually, it’s easy to forget!

How to Save Time on Your 1099s This Year

Running 1099s for the tax season is very costly for many businesses both in time and money. At CheckMark, we have a very slick and fast 1099 Software that runs UNLIMITED companies and recipients. Many software and service options charge you per 1099 run, which can really add up, in contrast, we like to keep things simple around here. CheckMark 1099 Software can handle 1099 -MISC, -INT, -DIV, -S & -R forms, with the print version running only $69 and the e-file version running $139 (also can print!).

The simple interface of the main screen allows you to toggle between companies, recipients, and 1099 types with the speed of a cheetah.

It takes seconds to import your data, and minutes to be ready to print or e-file. No more headaches or hassle. Treat yourself this tax season. Check out the free demo today, or order the print version or e-file version and download in minutes.

 Screens look similar to the 1099 forms for ease of use.


How do you Feel About Your Business’s Future?

The 2014 U.S. Bank Small Business Annual Report Survey was full of optimism and positive future outlook. With only 34% of small business owners feeling like we’re still in a recession and 70% of small business owners feeling like they are in good financial help, the future is bright! The larger businesses show the most indication of growth, while some of the smaller businesses may need a boost. Exit planning for 2014 is also on the rise for women and large business owners.

The top concerns of these small business owners are:

  • The Federal deficit and debt
  • Healthcare
  • Taxes

Small business owners are also more likely to be early-adopters of new technologies and 64% of them use social media for their businesses.  They also find themselves more on-the-go than in past years.

As a small business owner you might have different feelings about these conclusions- please share! Do you feel optimistic about future business? What are your biggest business worries? Do you consider yourself to be technologically forward?

2014 Q4 Newsletter

  4th Quarter Newsletter 2014

A Word from Our CEO

October 201430_1 2

Year end is back again! Our 30th anniversary year is flying by. We look forward to many more!

2014 has been a year of change for CheckMark, Inc. and we have a lot of surprises up our sleeves in the upcoming years. In the meantime, I believe you’ll be impressed with the rich, additional features of Payroll for 2015, along with additional changes for MultiLedger and 1099, available now.

As always, we love your feedback and seek to make this the best software for small business owners on the market at the most affordable price.

Mohammed Ghani

President and CEO


In Case You Missed It: 2015 Software New Features

CheckMark Payroll

  • New Restricted Second Password: Now with the ability to enter a second password that limits access to only the Distribute Hours and Enter Hours screens for data entry.
  • New Report Check Register Summary: Quickly access summary totals for Income, Taxes, Deductions and Net Totals in numeric order.
  • New link to 941 mailing addresses (Federal Tax Reports Screen): Now easily reference those needed addresses.
  • Added Pay Period dates in the Check Detail reports found under the Earnings Register screen.
  • Check Register now shows 941/943 payment for better clarification that this number includes both payments.
  • Current tax tables and forms for the entire 2015 calendar year.
  • Free Basic Support to ensure you have a trouble free installation and easy transition into the new year.

CheckMark MultiLedger

  • 2014 1099-MISC Form and e-File.
  • Updated formatting for 2014 1099-MISC on blank sheets.
  • New Summary report to help you reconcile your 1096 totals in Box 5 without having to physically print all reports first.
  • With the update you also receive a free Basic Support package. Have peace of mind knowing our tech support team is there when you need us.
  • Same lightening fast speed and user friendly experience you’ve known for years.

CheckMark 1099 Software

  • 2014 1099 Forms and e-File requirements.
  • New 1099 INT Form printing! Now print recipient and payer copies for 1099 INT on 4-up blank perforated sheets. One sheet per vendor.
  • New Summary report to help you reconcile your 1096 totals in Box 5 for MISC, INT, DIV, R & S forms.
  • Import prior year data for faster processing.
  • Import new data with an easy-to-use import screen using a tab-delimited text file.
  • Preview data before you print to ensure accuracy.
  • Handles any number of companies and an unlimited number of recipients.
  • Support included with your purchase for the filing year!

Payroll Software versus Service

Choosing between Payroll Software and Payroll Services is a tough choice every business owner has to face at some point. There are three main methods of running payroll for the small business owner: manually, a DIY software, or a payroll service. While running payroll manually is not recommended, payroll software and payroll services each hold their own pros and cons making your payroll processing method a personal business choice:

Payroll Software Pros: 

  • Control- you have control of all the details of running payroll, creating and viewing reports, and paying employees and payroll taxes.
  • Cost- usually less than you’d spend on payroll services.
  • Time Savings- compared to manually running payroll, you save a lot of time with software.
  • Security- someone hacking in and stealing your payroll information is less likely when you have control.
  • More data- you have easy access to any and all payroll data at any time.

Payroll Software Cons: 

  • Time- running payroll takes time. If you make a mistake you could spend a lot of hours trying to fix it.
  • Staff- it takes time AND manpower to run payroll. Depending on your company size or complexity, payroll can take a lot of manpower to run in-house.
  • Errors- In-house payroll accuracy cannot be guaranteed so you are more at risk for IRS penalties.
  • Up-front Investment- some payroll software comes with a hefty price tag. Annual fees are something to take into consideration too when evaluating overall cost.
  • Learning curve- DIY software can be complex and the learning curve could be steep.

Payroll Service Pro: 

  • Time savings- You save a lot of time in comparison to manual methods and payroll software.
  • Free Up Staff Time- Payroll services opens up more time for employees to focus on other areas of your business.
  • Cost effective- Payroll Services are cost effective for many companies after you add up the software costs and the staff costs to run it.
  • Accuracy Guaranteed- Payroll services often guarantee accuracy of their payroll processing which reduces your liability for mistakes.

Payroll Service Cons: 

  • Cost- Payroll Services often cost more than payroll software methods.
  • Less nimble- You don’t have access to as much data as you want, when you want it.
  • Less control- you sign up for a service with set offerings.
  • Expectations versus reality for service- might not be the same.
  • Data security- although companies put a lot of effort into data security, it is more at risk when outsourcing.
  • Initial cost- Set up costs for services can be expensive.

If you are going back and forth between Payroll Software or Payroll Service, give us a call at 800-444-9922 and we are happy to help you with that decision!

Order Forms in the Mail

Order forms for 2015 went out last week so you should be expecting them at any time now. You are always able to order onlinedownload and mail in our online order form, order over the phone at 800-444-9922, or wait for your mailed order form to arrive. If you have any questions, feel free to give us a call or email us at info@checkmark.com

CheckMark’s Services Revisited

Looking for change in 2015? Outsourcing services can be a huge time saver and ultimately can save you money. CheckMark offers customizable Payroll Services run by a certified payroll specialist assigned to you. We also have a multitude of Time Clock options and our Online HR Center to keep you in compliance with regulations. Request a FREE demo today!

Tips From Our Support Team

Top Tips of the Quarter

Watch for End of Year Patches for Tax Forms

Keep an eye out for patches soon to come. They will update the 940 and the W2/W3’s. Remember instructions on printing your W2/W3’s can be found under the help menu of your program. Always look at your forms and make sure everything seems correct before mailing out.

New computer? Let us know!

Needing to update your computer? Just let us know and we can send you your CheckMark program installers. We can also assist you with migrating your data from the old computer to the new. Call 800-444-9922 or email us at info@checkmark.com and we are happy to help!